Agenda
TYPE: Regular Meeting - New Format
DATE: 10/9/2017 TIME: 6:00 PM
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LOCATION: Education Service Center Board Room, 701 S. Main
DETAILS:
REGULAR BOARD MEETING 10.9.2017
 
1.0 Call to Order
1. Call to order (Except for item #1, any agenda item may be considered and acted on in any order). Action
2.0 Moment of Silence
2. Statement by Board Vice President, Cheryl Kelly: "As we begin this meeting, let us pause for a 60 second moment of silence to reflect, meditate, pray or engage in other silent activity." Info
3.0 Pledge
3. The Pledge of Allegiance will be led by Jerry Denton, Board Clerk. Info
4.0 Formal Adoption of Agenda
4. Formal adoption of agenda. Action
5.0 Minutes
5. Discussion, motion and vote on motion to approve or disapprove the September 11, 2017, Regular Board Meeting Minutes, which may be approved as presented or approved following modifications. Action
6.0 Summary of Awards & Achievements
6. Presentation and introduction of seven Broken Arrow High School students named 2018 National Merit Semifinalists for their prestigious academic accomplishments. L. Burns Info
7.0 Donation
7. Discussion of donations made to the District. Dr. Dunlop Info
8.0 Comments From The Public
8. Members of the public are permitted to address the Board on matters of immediate concern within the jurisdiction of the Board. A written request form must be submitted to the Minute Clerk prior to the beginning of the Board meeting. There is a twenty minute time limit established for the “Citizens’ Comments” section of the agenda, with individual speakers limited to a maximum of three (3) minutes regardless of the number of topics addressed. Individual speakers addressing agenda items will be limited to a total of five (5) minutes, regardless of the number of agenda items addressed. Info
9.0 Reports to the Board
9. Presentation and discussion of the Energy Star Program and the Districts' savings presented by Jadon Dykes with Cenergistics. D. Blackburn Info
10. Presentation and discussion of the quarterly construction report. B.Tolomeo Info
11. Discussion of the Legislative Updates. L. Tiger Info
10.0 Approve or Disapprove General Consent Agenda Items
A) Administrative Services
12. Accept and approve the attached new employment, employment revisions and employment separations for certified staff. L. Tiger
Action
13. Accept and approve the attached new employment, employment revisions and employment separations for support staff. L. Tiger
Action
B) Operations Services
14. Accept and approve or disapprove the DONATION by the Vandever Elementary Parent Teacher Association (PTA) of a refrigerator valued at $1,699.00, for use in the Vandever Elementary Teachers’ Lounge. M. Bergwall
Action
C) Instructional Services
15. Accept and approve the authorization of the executive director of federal programs to act as the District’s representative for federal programs and grants during the 2017-2018 school year. Authorization will also grant superintendent, Dr. Janet Dunlop the authority to sign all current year Expenditures Reports, Disbursements and Cash Receipts filed with the OSDE for the purpose and objectives set forth in terms and conditions for the federal awards. J. Brassfield
Action
16. Accept and approve the REVISED 3-year agreement between Broken Arrow Public Schools and ELLevation. The agreement will be reviewed for approval annually. The cost to the District for the first year will be $30,175.00 and will be paid with Bond Funds. J. Brassfield
Action
17. Accept and approve the NEW MOU between Broken Arrow Public Schools and the Parent Child Center of Tulsa, allowing participation on the Anti-Bullying Collaboration Committee. There is no cost to the District. J. Brassfield
Action
18. Accept and approve the NEW agreement between Broken Arrow Public Schools and ASAP Systems for training and utilization of a 'cloud-based' inventory tracking system for the special education department. The cost will not exceed $12,000.00 and will be paid with Grant 621 Funds. E. O'Brien
Action
19. Accept and approve the NEW agreement between Broken Arrow Public Schools and Olinger Educational Consulting Services, LLC., providing observations, evaluations and behavior recommendations for specific special education students attending Broken Arrow Public Schools. The cost will not exceed $6,000.00 for the 2017-18 school year and will be paid from 621 Grant Funds. E. O'Brien
Action
20. Accept and approve the NEW agreement between Broken Arrow Public Schools and Nearpod, Inc., for a one-year site license use of Nearpod platform that includes up to 50 teacher licenses at a cost of $5,000.00 and will be paid with Chrome Desk Activity Funds. Dr. Coates
Action
21. Accept and approve the REVISED agreement between Broken Arrow Public Schools and Instructure, Inc. based on the omission of the original service order of 5,262 Canvas Cloud Subscriptions for a total additional cost to the District of $49,969 which will be paid with Bond Funds. B. Chitty
Action
22. Accept and approve the RENEWAL, the third year of a three year agreement, between Broken Arrow Public Schools and University of Oklahoma, Health Sciences Center, College of Nursing, providing OU nursing students an opportunity to complete clinical rotations at District school sites. There is no cost to the District. D. Blackburn
Action
23. Accept and approve the NEW agreement between Broken Arrow Public Schools and Houghton Mifflin Harcourt, for use of funds to purchase the online CogAT to utilize as a blanket screener for the gifted program in elementary grades. The cost is $22,380.00 and will be paid with Gifted Funds. J. Peterson
Action
24. Accept and approve the pilot order with Houghton Mifflin Harcourt for easyCBM; providing an online progress-monitoring assessment and reporting system. There is no cost to the District. J. Peterson
Action
25. Accept and approve the NEW agreement between Broken Arrow Public Schools and Todd Whitaker to provide a presentation on leadership to all principals and teachers attending the Aspiring Principals Course. Total cost to the District is $12,000.00, plus the cost of one night lodging, and will be paid with General Funds. J. Peterson
Action
26. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa Alliance Quadcopter Research Project, providing the framework for Broken Arrow educators to engage in authentic research on use and adaptations of quadcopters to benefit society. There is no cost to the District. A. Sagely
Action
D) Student Services
27. Accept and approve the DONATION of $7,500.00 from State Farm agent Blackie Gibson to Broken Arrow Public Schools. There is no cost to the District. K.Ellett
Action
28. Accept and approve the DONATION of $7,500.00 from State Farm agent Mark Welty to Broken Arrow Public Schools. There is no cost to the District. K. Ellett
Action
29. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and The Salvation Army Boys and Girls Club, providing a lease agreement for the 2017-2018 school year which allows the District Swim Team a scheduled time for use of the club’s pool. Total cost to the District is $20,000.00 and will be paid with Activity Funds. K. Ellett
Action
30. Accept and approve the NEW agreement between Broken Arrow Public Schools and Smoky Mountain Soccer, providing the boys soccer team with the opportunity to participate in the Southern Coast Cup, scheduled for April 5-8, 2018. Total cost to the District is $400.00 and will be paid from Fund 61, Project 933. K. Ellett
Action
31. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa Runner to provide base timing and finish line equipment which will also include bib numbers for Cross Country Regional on October 21, 2017. Total cost to the District will be $851.00 and will be paid with Activity Funds. K. Ellett
Action
32. Accept and approve the Broken Arrow Varsity Baseball team to attend the Spring Break Best of the West Baseball Tournament in Phoenix, Arizona, March 16-24, 2018. K. Ellett
Action
33. Accept and approve the Broken Arrow Girls' Soccer Team to attend the Smokey Mountain Soccer Tournament in Foley, Alabama from 4.3.18 to 4.7.18. K. Ellett
Action
34. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kathy Sue Photography to provide posters for the baseball team. Total cost to the District is $450.00 and will be paid by the Baseball Booster Club. K. Ellett
Action
35. Accept and approve the NEW agreement between Broken Arrow Public Schools and Silver Dollar Catering to provide catering services for the Cross Country Team banquet, to be held November 2, 2017. Total cost to the District is $3,098.57 and will be paid with Fund 61. K. Ellett
Action
36. Accept and approve the DONATION of $6,650 from the Broken Arrow Band Parent’s Association to Broken Arrow Public Schools out of Project 962. Dr. Dale
Action
37. Accept and approve the NEW agreement between Broken Arrow Public Schools and Burns Tours, LLC., providing student and staff travel arrangements for the BA Pride Marching Band trip to Tahlequah, Oklahoma, on October 25, 2017, for the OSSAA Marching Competition. Total cost to the District is not to exceed $5,250.00 and will be paid with Activity Funds. Dr. Dale
Action
38. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Jeremy Earnhart for consultation for the Pride. The total cost is $3,600.00 and will be paid with Activity Funds. Dr. Dale
Action
39. Accept and approve the BAHS Pride Band trip to Indianapolis, Indiana, for the Bands of America Grand Nationals Competition. The cost per student is approximately $780.00 and will be paid from the Band Activity Fund. Dr. Dale
Action
40. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jolesch Enterprises, providing photography services for the BAHS Pride. Total cost to the District is $27,000.00 and will be paid Band Activity Funds. Dr. Dale
Action
41. Accept and approve the NEW agreement between Broken Arrow Public Schools and Jennifer Gulsvig, to provide choir consulting services for the high school choir. Total cost to the District is $1,400.00 and will be paid with Choir Activity Funds. Dr. Dale
Action
42. Accept and approve the NEW agreement between Broken Arrow Public Schools and Robert Picker, to provide choir consulting services for the high school choir. Total cost to the District is $1,200.00 and will be paid with Choir Activity Funds. Dr. Dale
Action
43. Accept and approve the NEW agreement between Broken Arrow Public Schools and James W. Moore to provide consultation to the Pride Band. Total cost to the District is $2,500.00, all inclusive and will be paid with Activity Funds. Dr. Dale
Action
44. Accept and approve the NEW Non-Exclusive Licensing Agreement between Broken Arrow Public Schools and 8ight & Co., Clothing Supply House, and BASportsStore.com. Granting of the logo license will allow this company to use the District's name and logo per guidelines outlined in the agreement. An annual fee of $500.00 will be collected from the licensee upon approval. There is no cost to the District. C. Hannema
Action
45. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro Rents for the Student Council State Convention. The cost is $3,782.62 and will be paid from Fund 60. C. Welborn
Action
46. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party All Stars for DJ Services at the Student Council State Convention in November, 2017. Cost is $1,430.00 and will be paid from Fund 60. C. Welborn
Action
47. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Elite Custom Photo Booths, LLC., for the annual Homecoming Dance in October. The cost is $630.00 and will be paid with Activity Funds. C. Welborn
Action
48. Accept and approve the NEW agreement between Broken Arrow Public Schools and Tulsa Ballroom Dance Academy. The cost is $225.00 and will be paid from Fund 934. C. Welborn
Action
49. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Ervin Photography to provide photography services for high school seniors for the 2017-2018 school year. There is no cost to the District. C. Welborn
Action
50. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro to provide vendor booths for the Student Council State Convention. Total cost to the District is $4,981.00 and will be paid with Activity Funds. C. Welborn
Action
51. Accept and approve the NEW agreement between Broken Arrow Public Schools and Caller Bob. This is to provide square dance calling for the Boot Scoot Dance. The total cost is $500.00 and will be paid with Student Council Funds. J.Jedamski
Action
52. Accept and approve the NEW agreement between Broken Arrow Public Schools and Henna Chick, to provide henna tattoos for students at the Student Council State Convention. The cost is $1,700.00 and will be paid from the Activity Account. J. Jedamski
Action
53. Accept and approve the RENEWAL agreement between Broken Arrow Public Schools and Extreme Inflatables to provide inflatables for Boot Scoot. The total cost is $750.00 and will be paid with Student Council Funds. J. Jedamski
Action
54. Accept and approve the NEW agreement between Broken Arrow Public Schools and Kevin Bunch to provide caricature drawings for the State Student Council Convention. Total cost is $332.50 and will be paid with Activity Funds. J. Jedamski
Action
55. Accept and approve the NEW agreement between Broken Arrow Public Schools and Beast Mode Parties, LLC., to provide video game trucks for the State Student Council Convention. The cost to the District is $749.00 and will be paid Activity Fund 987. J. Jedamski
Action
56. Accept and approve the NEW agreement between Broken Arrow Public Schools and Extreme Animals to provide an animal display at the Student Council State Convention. Total cost to the District is $1,350.00 and will be paid with Activity Funds. J. Jedamski
Action
57. Accept and approve the NEW agreement between Broken Arrow Public Schools and Extreme Inflatables to provide inflatables for the Student Council State Convention. Total cost to the District is $4,285.00 and will be paid with Activity Funds. J. Jedamski
Action
58. Accept and approve the NEW agreement between Broken Arrow Public Schools and Oklahoma Joe's Barbecue to provide catering services for the Student Council State Convention. Total cost to the District is $11,275.00 and will be paid with Activity Funds. J. Jedamski
Action
59. Accept and approve the NEW agreement between Broken Arrow Public Schools and Caller Bob to provide square dance calling for the Student Council State Convention. Total cost to the District is $1,000.00 and will be paid with Activity Funds. J. Jedamski
Action
60. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro to provide staging for the Student Council State Convention. Total cost to the District is $843.50 and will be paid with Activity Funds. J. Jedamski
Action
61. Accept and approve the NEW agreement between Broken Arrow Public Schools and Party Pro to provide chairs for the Student Council State Convention. Total cost to the District is $4,713.75 and will be paid with Activity Funds. J. Jedamski
Action
62. Accept and approve the NEW agreement between Broken Arrow Public Schools and Justice Golf to provide ten golf carts for the Student Council State Convention. Total cost to the District is $3,100.00 and will be paid with Activity Funds. J. Jedamski
Action
E) Business Services
63. Accept and approve the transfers within the Activity Funds. D. Dollahon
Action
64. Accept and approve the DONATION of $4,150 to the General Fund STEM Program from the Cherokee Nation. D. Dollahon
Action
65. Accept and approve the DONATION of 1600 owl pellets (valued at $4,800) and 15 educational teacher kits (valued at $275.00). D. Dollahon
Action
66. Accept and approve the requested fundraisers for the Activity Funds. D. Dollahon
Action
67. Accept and approve the addition of the 1:1 sub-account (901) to the Activity Funds and Guidelines for Broken Arrow High School, Broken Arrow Freshman Academy, Centennial Middle School, Childers Middle School, Oliver Middle School, Oneta Ridge Middle School, Sequoyah Middle School, and Options Academy. D. Dollahon
Action
68. Accept and approve the naming of Stacie Chase as Deputy Treasurer. D. Dollahon
Action
11.0 Administrative Services
69. Discussion, motion, and vote on motion to approve or disapprove the 2017-18 Support Payroll Index changes (to be implemented January 1, 2018). L. Tiger Action
12.0 Business Services
70. Presentation and discussion of the monthly financial reports through September 30, 2017. D. Dollahon Info
71. Presentation and discussion of the Activity Fund Reports for September 2017. D. Dollahon Info
72. Presentation and discussion of the Treasurer’s Reports for September 2017. D. Dollahon Info
73. Discussion, motion, and vote on motion to approve or disapprove the Encumbrance Reports for All Funds for the 2017-2018 fiscal year. The encumbrance reports are available for review 24 hours in advance of this meeting at the first floor reception desk in the Education Service Center located at 701 S Main Street, Broken Arrow, OK. C. Metevelis Action
74. Discussion, motion, and vote on motion to approve or disapprove the Change Order Reports for All Funds for the 2017-2018 fiscal year. C. Metevelis Action
13.0 New Business
75. Consideration and possible action of any matter not known about or which could not have been reasonably foreseen prior to the time of preparation of the agenda for the regularly scheduled meeting. Info
14.0 Executive Session
76. Discussion, motion and vote on motion to approve or disapprove moving into executive session to discuss the purchase or appraisal of real property in accordance with OKLAHOMA STATUTE Title 25, Section 307(B)(3) and the employment contract of the Superintendent of Schools as authorized by OKLAHOMA STATUTE Title 25, Section 307(B)(1) and (7) of the Oklahoma Open Meeting Act. Action
15.0 Return to Open Session
77. Discussion, motion and vote on motion to acknowledge that the Board has returned to open session. Action
78. Statement of executive session minutes by Board Clerk. Info
16.0 Adjourn
79. Adjournment Action
REGULAR BOARD MEETING 10.9.2017